Policy approved in Meeting of Board of Governors under Agenda no. 17 held on 29-08-2020
E-Governance is the integration of Information and Communication Technology in all the processes to enhance institute’s ability, efficiency, and outreach to address the needs of stakeholders, i.e. students, faculty members, alumni, and the staff engaged in administrative support. The Institute has deployed e-governance tools to cater different processes such as student admission and support, library, student evaluation, finance and accounts, administration, etc. In order to automate the functioning and to improve efficiency, accuracy, transparency and governance in the Institute, a progressive e-governance policy has been envisaged
OBJECTIVES
- Create transparency and accountability in the system.
- Achieve accuracy and improve efficiency with outreach.
- Minimize the usage of paper.
- Improve the on-time decision-making.
POLICY
- Administration:
- Timetable management shall be online through ERP.
- The teacher and student portal shall be fully automated.
- Institute Website with subdomains for all departments and each of the faculty
- All notifications are published on Institute
- Finance and Accounts:
- The finance section shall be fully
- The accounts section of the institute will be maintained through Tally software and ERP.
- All payments/transactions will be through online modes such as NEFT, RTGS, bank transfer, and UPI.
- Salary generation, TDS calculation, etc., will be done through SARAL PAYPACK.
- Provide regular training in updated versions of the software to the new and existing staff.
- Student Admissions and Support:
- The admission process is fully automated, from the submission of forms to the payment of fees, which are collected online through ERP.
- E-brochure made available
- Hostel and transport services are managed online through ERP.
- Library services are managed online on KOHA.
- Examinations:
- All exam registrations shall be made online via the affiliated university portal.
- Marks will be uploaded in the affiliating university portal.
- Registration and admit card issuing are fully a Internal assessments are made automated using ERP.
General Guidelines
- The institute shall place a regular review over the e-governance processes to create and circulate relevant reports for addressing the important issues on time.
- All the concerned stakeholders shall have access to such relevant reports to discharge their duties on time.
- The feedback of users shall be evaluated while procuring a new ICT solution.
- On the procurement and installation of any new ICT solutions, an in-charge shall be designated to supervise the effective usage and maintain the availability. In case of any issues which cannot be sorted out by the college resources, the vendor shall be contacted for necessary remedial actions.
- An adequate training for all the users shall be ensured through the vendor supplying a new ICT solution.
- The users, along with designated officials, shall ensure the time-to-time upgrading of ICT solutions to improve performance.
