While pursuing Under Graduate/ Post Graduate Engineering/ Management/ Pharmacy programme students often need mentoring, guidance and counselling from a loving elderly figure. Direct academic issues e.g. selection of electives can be easily communicated to the student. But finer nuances e.g. career options or fear of a subject/course need greater involvement of the mentor. Obviously, a student should have the same mentor throughout his/her course.
The process has been established as ‘Mentoring System’. Each faculty will be the mentor of a group of 20 to 25 students. First-year students will have mentors from the Department of Basic Engineering & Science and second, third, fourth-year students will have mentors from the parent department. Departmental faculties will continue to be mentors for the same group of students till their graduation.
The mentor will perform the following functions. The list, of course, cannot be exclusive. A mentor can always do more for the benefit of the students.
- Meet the group of students at least twice a month.
- Continuously monitor, counsel, guide and motivate the students in all academic matters.
- Advise students regarding choice of electives, project, summer training etc.
- Contact parents/guardians if situation demands e.g. academic irregularities, negative behavioral changes and interpersonal relations, detrimental activities etc.
- Advise students in their career development/professional guidance.
- Maintain contact with the students even after their graduation.
- Intimate HOD and suggest if any administrative action is called for.
- Maintain a detailed progressive record of the student (format attached).
- Maintain a brief but clear record of all discussions with students.
The HOD will:
- meet all mentors of his/her department at least once a month to review the proper implementation of the system
- advise mentors wherever necessary.
- initiate administrative action on a student when necessary.
- keep the head of the institute informed.
The Institute is emphasising towards enhancement of enhancing the institutional ambience to better serve the needs of an ever-changing and dynamic learning community. Effective mentoring begins with the faculty and depends on the healthy relationship between faculty and students. Department assigns faculties (acts as faculty advisors) for providing guidance for each year from admission till the graduation for the same batch. The faculty advisors perform the following functions:
- To maintain personal details of the students including their address, contact numbers, overall academic performance and progress. It will help the mentor in monitoring the academic growth of the students.
- To advise the students regarding choice of electives, projects, summer training, etc.
- To counsel and motivate the students in all academic matters-direct or indirect.
- To guide the students in taking up extra academic and professional activities for value addition as a member of the society.
- To contact the parents/guardians of the students in case of their academic irregularities, behavioural changes, etc, through the Head of the Department or Institute.
- To advise the students in matters of their career.
Type of Mentoring to be done
- Professional Guidance – regarding professional goals, selection of career, higher education.
- Career advancement – regarding self-employment opportunities, entrepreneurship development, morale, honesty and integrity required for career growth.
- Course work specific – regarding attendance and performance.
- Lab specific – regarding Do’s and Don’ts in the lab.